Aircraft Owners

Vendor Ledger

Select an owner to review all associated aircraft, statements, and vendor credits.

Owner statements

Select an owner from the list.

Select an owner to view their complete QuickBooks statement history.

Aircraft Information

Aircraft Statements

Select an aircraft to view or download its statements as PDFs.

Aircraft documents

Select an aircraft from the list.

View PDF opens a copy in a new tab. Downloads are PDF only; the original statement stays unchanged.

Select an aircraft to view its Google Drive directory.

Payout Data

Sign in to Payments

Payments uses a separate account session. Sign in to continue to payout data.

System Setup

Aircraft

Add or edit aircraft accounting settings.

Aircraft

Current audited versions

Active Inactive

Loading aircraft…

System Setup · Aircraft

Add Aircraft

Enter the aircraft details and accounting rates.

Aircraft details

Saving an edit creates a new audited version.

Name Tail Number Owner

Owner Email Use the owner’s login email to associate this aircraft with their restricted aircraft access. Owner Phone

Start Service Date End Service Date

Google Drive Folder URL Use the configured Drive folder or one of its subfolders.

Fuel Burn Rate Fuel quantity burned per hour; this is not a dollar amount. Rental Rate Insurance Rate

Active aircraft

Aircraft documents

Enter a Google Drive folder URL to browse its contents.

No Google Drive folder selected.

System Setup · Aircraft Owners

Non-Paying Pilots

Manage people authorized to fly this aircraft without a rental charge.

Authorized People

Current audited versions

Loading authorized people…

Add Authorized Person

Enter a person who can fly this aircraft without paying aircraft rental.

Aircraft · Leaseback Statements

Create Statements

Choose the months to review for fully configured aircraft.

From Month To Month

Only active aircraft with a start date, Google Drive location, fuel burn rate, rental rate, and insurance rate are included.

Statements to Create

One worksheet for each aircraft and month

Choose a month range to load statement previews.

System Setup

Instructors

Add or edit instructor accounting rates.

Instructors

Current audited versions

Active Inactive

Loading instructors…

Add Instructor

Enter the instructor and current hourly rates.

System Setup

General Settings

Edit general accounting and system values.

Settings

Current audited versions

Active Inactive

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Add Setting

Create a stable setting key and assign its current value.

Setting Key The key cannot be changed after the setting is created. Display Name Value Type Value Description Active setting

System Setup

QuickBooks Online

Review or connect the QuickBooks company used by DFC Accounting.

Accounting Connection

Intuit OAuth connection

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Company: —
Environment: —
Company realmId: —
Connected by: —
Connected: —
Last automatic refresh: —
Last successful check: —
Refresh authorization expires: —

The Intuit access token is refreshed automatically. Only the latest refresh token is stored, encrypted by the server.

Intuit redirect URI

Add this exact URI to the Intuit app configuration:

Not configured

QuickBooks Online

Vendors

Review vendor records from the connected QuickBooks company.

QuickBooks Data

Vendor directory

Read-only vendor information from the connected QuickBooks company. Nothing in this list is stored locally.

Connect QuickBooks to load vendors.

No vendor data loaded.

QuickBooks Online

Product Mapping

Link statement income and expense products to the QuickBooks Chart of Accounts.

Statement Accounting

Product mappings

Each local income or expense product keeps its audit history and the stable ID of its selected QuickBooks account.

Loading product mappings…

No product mappings loaded.

Add Product

Add another income or expense product to the audited mapping list.

QuickBooks Online

Aircraft Owner Mapping

Match each aircraft owner to a QuickBooks vendor.

Aircraft Accounting

Aircraft mappings

Choose the QuickBooks vendor that represents each aircraft owner. The stable QuickBooks vendor ID and every mapping change are stored locally for statement and payment processing.

Loading aircraft mappings…

No aircraft mappings loaded.

System Setup

Users & Access Groups

Assign authenticated FSP users to groups and control which features each group can use.

Application Users

Users appear after their first successful FSP login

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Access Groups

Feature visibility and authorization

Loading groups…

Add Access Group

Choose the screens and operations available to members of this group.

Updating system

Accounting Trends

Monthly Payout Total

Monthly Flight Hours

Hobbs Hours by Aircraft

Payout Data

Flight Detail

CFI Payments

Aircraft Information

Setup

Owner statements

Aircraft documents

Aircraft

Aircraft details

Aircraft documents

Authorized People

Add Authorized Person

Statements to Create

Instructors

Add Instructor

Settings

Add Setting

Intuit OAuth connection

Accounting tools

Vendor directory

Product mappings

Add Product

Aircraft mappings

Application Users

Access Groups

Add Access Group

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